What is RoboHead?

RoboHead is a project management solution for in-house marketing and creative groups to manage your people, deadlines, as well as the creative review and approval process. Manage your projects from start to finish with customizable job request forms, resource management, online feedback and approvals, asset management, and robust reporting. It’s easy to learn and use, and has a 60-day 100% money-back guarantee.

RoboHead manages projects from start to finish with customizable project request forms, time tracking, resource management, online proofing/editing and approvals, client surveys, creative portfolios, asset management, and robust reporting.

RoboHead provides managers and team members real-time access to track projects and schedules. RoboHead provides insight into the health and priority of your team’s availability and workload. Know when (and why) project delivery is delayed, what team members are overwhelmed or have the bandwidth, and how many upcoming projects are headed your way.

Additionally, RoboHead offers users a built-in reporting and analytics engine that allows users to generate custom reports, spot trends, and make business decisions. Users can also review deliverables, manage version control and, track approvals while collaborating together in one spot.

RoboHead is easy to learn and use.

What do you like best?

Chat with Robohead feature has solved many of our questions and challenges quickly

The customer support for Robohead has been great. Our team has been underutilizing Robohead for several years. The help I’ve gotten from Kathy has really taken our team to a better place.

I think RH is great for customization and I imagine that it is great for all industries. It is an incredibly helpful tool for our creative team.

I like that robohead provides reports about your projects and your users. It is easy to keep track of all the projects you have going on.

What do you dislike?

The least helpful thing about Robohead is that it does not allow you to copy and paste users for different fields.

There is a hard learning curve with RoboHead especially for new users that are not PMs. It takes some time to get used to.

It would be great for Account Admins to see a more granular level of RH, like All Tasks. You can’t move tasks & reviews around as well as you should. It would be amazing to have dashboards within RH. Right now, I download the Reports and then make dashboards within MS Excel. It works but is very manual. The lack of good filtering function at the Campaign level is frustrating, considering it is available on every other tab

Not being able to turn on and off the types of emails Contacts receive from Robohead, Many of our reviewers (contacts) complain endlessly about the number of emails they are receiving from Robohead. Some of them have even setup email filters that send all RH emails to trash – obviously resulting in them not getting review notifications and missing review deadlines. We have projects that have multiple three stage reviews in a very short turn time and I have seen some people’s inboxes that are literally 3 pages of Robohead notifications and reminders, so I understand their frustration.

the other dislike we’s run across a few times is not being able to @mention a user or contact who is not a member of the team on a given project. I understand we can go in and add the person as a reviewer and THEN we can @mention them, but most often we just have on question, or need them to see one small part or respond to somone elses comment on a review, but we dont need or want them to be on every round of of the review throuhgout the process- especially given the number of emails they will end up receiving

What problems is the product solving and how is that benefiting you?

Keeping all comments, requests on any given project together in one place, easily retreivable

The last couple of releases have created more user problems than solutions. Seems like the company is throwing spaghetti at the walls to see what sticks instead of fixing User experience issues.

RoboHead is making sending suggestions a lot easier. They are also expanding the areas in which we can create reviews such as video, podcasts, printed artwork

Robohead is currently trying to solve a problem with our forms which helps us because it allows our projects to be submitted correctly.

Top Features

Time & Expense Tracking
Gantt/Timeline View
Kanban Board
Customizable Templates
Project Planning/Scheduling
Billing & Invoicing
Resource Management
Task Management
Collaboration Tools
Cost-to-Completion Tracking
Idea Management
Prioritization
Reporting/Project Tracking
Client Portal
Milestone Tracking
Issue Management
Agile Methodologies
Traditional Methodologies

Pros

“I like that all tasks and comments can be kept together, as well as reviews and various versions of reviews. I like the ease of editing online.”
“I really like the review tool – they just made some great updates that allow you to attach photos to your comments which is really helpful.”
“I love that templates are customizable and tasks for projects are automated to go to the next steps. There are Gantt charts that are so easy to manage and rearrange schedules.”
“Great tool for keeping track of several projects with nice reporting functions. Using RoboHead has allowed us to increase on-time delivery.”

Cons

“Sometimes files are hard to find if not properly tagged.”
“The lack of being able to build subtasks under tasks can make things difficult. I think the UI is a little underwhelming, and could be improved to make the product look/feel more advance.”
“Reporting continues to be a constant struggle for us.”

RoboHead Pricing

Pricing information for RoboHead is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase RoboHead must be conducted with the seller.

RoboHead Review 2022